Exhibit Information
Wellington Expo Layout
This year DevCon 2008 will be held on Thursday, 19 June 2008.
You are invited to present a display that showcases your organisation’s key
programmes or successful projects, and particularly those that:
Display stands are only available to those organisations invited to participate
in the conference.
Registration
To confirm your participation as an Exhibitor at DevCon 2008, please complete
the appropriate forms below and return to Paardekooper and Associates. There
are limited numbers of Exhibition booths still available and will be
allocated on a first-in, first-served basis.
Devcon 2008 Exhibit registration
Devcon 2008 Attendant registration
Conference Venue
DevCon 2008 will be held at the Wellington Convention Centre (Town Hall and
Michael Fowler Centre), 111 Wakefield Street, Wellington. There is paid parking
available next to the Michael Fowler Centre and on the streets surrounding the
Town Hall. Please note that you must display a valid coupon to avoid ticketing.
There are also a number of parking buildings in the surrounding area, such as
the James Smith's car park (entrance off Wakefield Street).
Conference Sustainability
This event has measured, managed and mitigated its greenhouse gas emissions by
participating in the carboNZero programme.
Conference Exhibition details
This year, Exhibition displays will be located in the Renouf Foyer of the
Michael Fowler Centre, together with the catering functions for
the conference. This will provide an extra focus for exhibits and give
exhibitors optimum exposure to attendees during morning and afternoon teas,
lunch and the post-event networking and refreshments session.
A map of booth sites in the Renouf Foyer.
Exhibition booths will be allocated on a first-in, first-served basis.
The set-up time for booths will be between 7.30 am and 9.00 am on 19 June.
Please note that all exhibitors must use the Michael Fowler entrance to deliver
their display. Booths may not be packed up until AFTER the closing of the
networking function (approximately 7.00pm).
The basic setup of your booth will be installed and removed for you.
Installation includes:
-
Velcro receptive display panels
-
Power to site
-
Dressed table with chair
-
Spotlighting
Any additional requirements are your responsibility as an exhibitor and will be
at your own cost. You can arrange these through Danielle Connole
at DisplaysWays on + 64 4 576 0990 extn 204 or
email d.connole@displayways.co.nz.
There are sufficient power points in the venue but it will be necessary to
bring your own junction boxes, extension cords and additional lighting.
Cost
The cost for an Exhibition booth at DevCon 2008 is $395 + GST.
Your booth will include:
-
Velcro receptive display panels (exhibitors must provide their own Velcro dots)
-
Power to site
-
Dressed table with chair
-
Spotlighting
-
Installation and removal of basic setup
Any additional requirements are your responsibility as an exhibitor and will
be at your own cost.
Internet Access
Internet access in the Town Hall is available through Cafelink, and is payable
by Credit Card. If you have any other multimedia requirements for your trade
exhibit please contact Matt Hoyle from MultiMedia on 499 8291 or email
matt.hoyle@multi-media.co.nz to arrange access at your expense.
Attendants
Exhibition Attendant Entry
Each booth includes two exhibition attendant registrations, allowing access to
all catering but not access to conference sessions. The Conference Access ID
card, which you will find in your stand, is interchangeable. Complete the
Exhibition Registration – Attendants form and return it to the Conference
Organiser with your Exhibition Registration form.
Registering Extra Attendants
Should you require more than 2 persons in your stand at any one time, then
please complete the Extra Attendant section on the Exhibition Registration -
Attendant form and return it to the Conference Organiser as soon as possible.
Extra Attendant registrations include all catering during the day, as well as
entry to the networking function. It does not include entry into conference
sessions. The fee for each Extra Attendant is $75.00 + GST per person.
Please arrange payment for any extra attendants with the Conference Organiser,
Paardekooper and Associates, PO Box 41 002, Eastbourne, Wellington, New Zealand
as soon as possible.
Additional trade attendants will need to report to the registration desk to
collect their name badge.
Accommodation
If you require accommodation please get in contact with the conference organiser
and they will arrange this for you.
Invoicing details
When you receive an invoice, please check all details shown on your invoice
are correct. Your invoice has your booth number. Please make
cheques payable to: State Services Commission / DevCon 2008
Terms and Conditions
Your invoice must be paid within 14 days unless otherwise
arranged with the Conference Organiser.
Exhibitors are liable for any damage they cause to the venue. Pins, nails, tape
and other items are not to be used on the walls, ceilings or other fittings at
the Town Hall.
It is imperative that exhibitors have their trade exhibition set up by 9:00 am
on Thursday 19 June 2008.
Exhibitors are requested to dismantle and remove all display equipment
immediately following the conclusion of the networking function at 7.00 pm.
Exhibit breakdown must be completed by 9.00 pm Thursday 19 June 2008.
Exhibitors are responsible for handling all materials belonging to their
employing company.
Cancellation Policy
Exhibitors cancelling from the conference prior to 1 May 2008 will
receive a refund less an administration fee of $100 + GST.
Exhibitors cancelling after 1 May 2008 will be liable for full
costs of their commitment.
Please note submission of your confirmation form indicates agreement to these
terms and conditions as outlined above.
Further Information
Please contact Paardekooper
and Associates if you have any questions about the conference
Exhibition.
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