Exhibit Information

Wellington Expo Layout

This year DevCon 2009 will be held on Thursday, 18 June 2009. You are invited to present a display that showcases your organisation’s key programmes or successful projects, and particularly those that:

Demonstrate progress toward achievement of the State Services Development Goals
Highlight successful programmes or activities that improve the delivery of front line services for New Zealanders

Display stands are only available to those organisations invited to participate in the conference.

Registration

To confirm your participation as an Exhibitor at DevCon 2009, please complete the Exhibitor Application Form below and return to Paardekooper and Associates. There are limited numbers of Exhibition sites and will be allocated on a first-in, first-served basis.

Devcon 2009 Exhibit registration

Conference Venue

DevCon 2009 will be held at the Wellington Convention Centre (Town Hall and Michael Fowler Centre), 111 Wakefield Street, Wellington. There is paid parking available next to the Michael Fowler Centre and on the streets surrounding the Town Hall. Please note that you must display a valid coupon to avoid ticketing. There are also a number of parking buildings in the surrounding area, such as the James Smith's car park (entrance off Wakefield Street).

Conference Exhibition details

Exhibition displays will be located in the Renouf Foyer of the Michael Fowler Centre, together with the catering functions for the conference. This will provide an extra focus for exhibits and give exhibitors optimum exposure to attendees during morning and afternoon teas, lunch and the post-event networking and refreshments session.

Click here for a map of exhibition sites in the Renouf Foyer. Exhibition sites will be allocated on a first-in, first-served basis.

The set-up time for sites will be between 7.30 am and 9.00 am on 18 June. Please note that all exhibitors must use the Michael Fowler entrance to deliver their display. Displays may not be packed up until AFTER the closing of the post conference reception (approximately 7.00pm).

The basic setup of your display will be installed and removed for you. Installation includes:

Velcro receptive display panels
Power to site
Dressed table with chair
Spotlighting

Any additional requirements are your responsibility as an exhibitor and will be at your own cost. You can arrange these through Danielle Connole at DisplaysWays on + 64 4 576 0990 extn 204 or email d.connole@displayways.co.nz. There are sufficient power points in the venue but it will be necessary to bring your own junction boxes, extension cords and additional lighting.

Cost

The cost for an Exhibition booth at DevCon 2009 is $395 + GST. This cost covers the basic setup of your site as detailed above.

Any additional requirements are your responsibility as an exhibitor and will be at your own cost.

Internet Access

Internet access in the Renouf Foyer is available through Cafelink, and is payable by Credit Card. If you have any other multimedia requirements for your exhibit please contact Matt Hoyle from MultiMedia on 499 8291 or email matt.hoyle@multi-media.co.nz to arrange access at your expense.

Attendants

Exhibition Attendant Registrations

Each site includes two exhibition attendant registrations, allowing access to all catering (including the post conference reception) but not access to conference sessions. You do not need to register your attendants, this will be done automatically. Name badges will state your organisation name and “Exhibitor” so they are interchangeable between your attendants.

Registering Extra Attendants

Should you require more than 2 persons in your stand at any one time, then please arrange this with the Conference Organiser, Paardekooper and Associates as soon as possible.

Extra Attendant registrations include all catering during the day, as well as entry to the conference reception. It does not include entry into conference sessions.

The fee for each Extra Attendant is $75.00 + GST per person.

Accommodation

If you require accommodation please get in contact with the conference organiser and they will arrange this for you.

Invoicing details

When you receive an invoice, please check all details shown on your invoice are correct. Your invoice has your exhibition site number. Please make cheques payable to: State Services Commission / DevCon 2009

Terms and Conditions

Your invoice must be paid within 14 days unless otherwise arranged with the Conference Organiser.

Exhibitors are liable for any damage they cause to the venue. Pins, nails, tape and other items are not to be used on the walls, ceilings or other fittings at the Town Hall.

It is imperative that exhibitors have their trade exhibition set up by 9:00 am on Thursday 18 June 2009.

Exhibitors are requested to dismantle and remove all display equipment immediately following the conclusion of the post conference reception at 7.00 pm. Exhibit breakdown must be completed by 9.00 pm Thursday 18 June 2009.

Exhibitors are responsible for handling all materials belonging to their employing company.

Cancellation Policy

All cancellations must be notified in writing by fax or email to the conference organiser. Cancellations received on or before 5 pm Friday 1 May 2009 will receive a refund less an administration fee of $100 + GST. Exhibitors cancelling after 5 pm Friday 1 May 2009 will be liable for full costs of their commitment.

Please note submission of your Exhibitor Application Form indicates agreement to these terms and conditions as outlined above.

Further Information

Please contact Paardekooper and Associates if you have any questions about the conference Exhibition.

Paardekooper and Associates Phone: 04 568 4576 Email: devcon@paardekooper.co.nz